One of the main venues that scientists have for reporting their findings to the scientific community is through scientific conferences. As a graduate student, I attended 2-4 scientific conferences a year. This provided an impetus to get some stuff done so I would have something to present, as well as provide many, many MANY opportunities (often unforeseen) in order to gain constructive feedback on the work I had presented, and an opportunity to meet collaborators for additional work.
Then, I became a government scientist. I looked with anticipation to a meeting only 3 months away, which I very much looked forward to attending. When I mentioned it to my colleagues, they laughed. “You want to go to a conference that’s only 3 months away? You should have put that in a year ago!!!” Understandably, I was confused, as I’d only just joined the public service.
However, this is the way it works. In September 2013, we science staff were asked to provide all meetings we anticipated attending for all of 2014. A FULL YEAR OR MORE IN ADVANCE. This seems strange, particularly to government scientists, since we are being asked to identify conferences we wish to attend when conference dates are typically only tentatively announced, AND, we are being asked to forecast expenditures (e.g., associated with conference travel and registration) into a future fiscal year when we don’t even know if we’ll have the money available to attend, since the government is so keen on keeping us funded on a year-to-year basis.
Okay, planning ahead is a good thing, right? You think this would mean that we’d find out we’re eligible to attend well in advance, so we can get the early registration fee, saving the taxpayer $100 to $200 dollars, and get our accommodation booked early, ensuring additional savings. Right? WRONG. Typically, we’re lucky if we find out 1-2 weeks before the conference if we’re approved to go. That means we pay premiums on airfare, because we have to book through a centralized system and therefore pay top-dollar for booking flights 1-2 weeks away, we scramble to find accommodation, and we sigh in relief that the registration we’ve already paid will be reimbursed because otherwise our abstract would have been denied.
Worse yet, this has NOTHING to do with whether you have the money to attend or not. I’ve been in the situation where I’ve had external funding to send me to a conference all lined up, and been denied (with no explanation), and similarly, been approved to attend a conference for which I have no funding to attend (because I had to ask for it 1.5 years in advance, and could not secure funds for the meeting).
So, our bosses ask for 1 to 1.5 years advance notice for meetings, and we’re told 1-2 weeks in advance of the conference if we can attend or not, REGARDLESS of whether we have funding to go or not. We cost the taxpayer a premium in travel costs because of this ENTIRELY bureaucratic delay. AND, it’s yet another example of how our Canadian government keeps the science that we do suppressed from both the scientific community and the general public. Don’t like the message in that abstract that was sent for approval? DENY PERMISSION TO ATTEND. Or, grant them permission, knowing full well they have no funding to attend, because you DENIED PERMISSION for applying to certain external grants.
Even worse, you get granted permission to attend a conference and report your findings, only to find you have a babysitter in tow. Plenty of stories are in the media about Environment Canada scientists, among others, being “advised” on how to conduct themselves at conferences, and even having media advisers in tow.
What you might not have heard about was a recent Canadian conference, the Canadian Conference for Fisheries Research, held January 3-5 in Windsor, Ontario, which had a special session on the Experimental Lakes Area. The meeting actually had quite a bit of media coverage here and here, but what wasn’t mentioned was that the Regional Director of DFO Science, Dr. Michelle Wheatley, was directed to attend the conference and sit in on the special session on the Experimental Lakes Area where a number of government scientists were reporting recent results on climate change and mercury research. You might not know that Dr. Wheatley spoke to each of the presenters that were government employees prior to presenting and told them to mind the questions that they answered- that they could address issues around the science they presented, but specifically not to comment on the elimination of the program, or answer questions regarding the closure of ELA by the Government of Canada. You can imagine how these staff must have felt to have their boss in the audience monitoring their every word. Apparently, if you’re a government employee, you need a babysitter who is capable of terminating your employment in the room if you are presenting the science you have conducted.